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AIMS & SCOPE OF THE AORN JOURNAL
GUIDELINES FOR AORN
JOURNAL MANUSCRIPTS
BRIEF OVERVIEW OF MANUSCRIPT SUBMISSION AND REVIEW PROCESS
PREPARING YOUR MANUSCRIPT FOR EES SUBMISSION
EDITORIAL
POLICIES, DISCLOSURES, AUTHOR RIGHTS, and DEFINTIONS
AIMS & SCOPE OF
THE AORN JOURNAL
peer-reviewed journal and the official publication of AORN (the Association of periOperative
Registered Nurses). The purpose of the AORN Journal is to provide perioperative nurses and other health care professionals with practical
and theoretical information that ultimately will result in better patient care and improved standards of perioperative nursing.
The AORN Journal publishes scholarly papers on a range of topics relevant to perioperative nursing.
Clinical Articles:
Clinical articles present new skills or knowledge related to perioperative patient care, provide an empirically or clinically based review
of a disease state and surgical procedure, or analyze the current literature related to a topic. Clinical articles may be written in
first person or third person as appropriate. For more information, refer to the "Suggested
Structure for a Clinical Manuscript".
Management Articles:
Management articles provide concise, up-to-date
information that helps readers understand a perioperative management process, policy, procedure, or issue. Management articles may contain
information about trends in management and the surgical environment, changing policies and regulations, administrative issues, and developments
in clinical practice and technology that affect managers, directors, and supervisors in perioperative settings. Management articles may
be written in first person or third person as appropriate. For more information, refer to the "Suggested Structure for a Management Manuscript".
Original Research:
Research articles report basic,
clinical, or historical research. Research articles should be written in first person. For more information, refer to the "Suggested Structure for a Research Manuscript".
Education Articles:
:
Education articles describe perioperative educational practices that are of interest to nurses in academia, nurse educators, mentors,
or anyone responsible for developing educational materials and disseminating information to nursing students, nurses, other perioperative
team members, and patients. Education articles may be either didactic or clinical in nature. Education articles may be written in first
person or third person as appropriate. For more information, refer to the "Suggested
Structure for an Education Manuscript".
GUIDELINES FOR AORN JOURNAL MANUSCRIPTS
Manuscripts must conform to the specifications of the Uniform Requirements for Manuscripts Submitted to Biomedical Journals established
by the International Committee of Medical Journal Editors (ICMJE). For current English usage, consult the 10th edition of the American
Medical Association (AMA) Manual of Style. Standard abbreviations should be used consistently throughout the article. Unusual or coined
abbreviations should be spelled out the first time they appear in text, with abbreviation in parentheses. Generic drug names should be
used; however, proprietary names may be inserted in parentheses after the generic name. If equipment must be identified by its proprietary
name, provide the manufacturer name and city/state. Weights and measures should be expressed in metric units. Temperatures should be
expressed in degrees Celsius and Fahrenheit.
BRIEF OVERVIEW OF MANUSCRIPT SUBMISSION AND REVIEW
PROCESS
Submission of Manuscript through EES:
All new manuscripts must be submitted through the AORN Journal online submission and review web site, also known as EES( http://ees.elsevier.com/aorn/ ). Authors
are requested to submit the text, tables, and artwork as an MS-Word document to this address. Authors who are unable to provide the file
in this format or who have other circumstances that prevent online submission should contact the Editorial Office at aornjournal@aorn.org
or 1-800-755-2676, ext. 283, to discuss alternate options.
Important Note:
- Before uploading your documents into
the EES system, be sure to save each component of your manuscript as a separate document (eg, title page in MS word, cover page in MS
word, photograph in TIFF format, etc). EES uses these files to create a PDF copy of your entire manuscript submission. For help in submitting
your manuscript, an EES tutorial is available at http://epsupport.elsevier.com/al/12/1/article.aspx?aid=1520&bt=4. Authors
who are unable to provide the file in this format or who have other circumstances that prevent online submission should contact the Editorial
Office at aornjournal@aorn.org or 1-800-755-2676, ext. 283, to discuss alternate options.
Required Forms
:
Authors should complete the following forms and fax to the Editorial Office at 1-303-750-3441:
Author Responsibility and Copyright Assignment Form
Conflict
of Interest/Disclosure Form
To assist you in obtaining permission to use others' works/likeness in your
article, please review the following:
-
Sample
Request for Permission Letter
Obtaining
Photographic Consent
All permission and consent forms need to be received by the Editorial Office prior
to publication.
Review of Manuscript:
Upon submission through EES, manuscripts are evaluated by the Editor-in-Chief
and members of the AORN Journal Review Panel. They are judged on accuracy, content, organization, style, contribution to nursing literature
and originality. Publishing and editorial decisions are based on reviewer's evaluations and the Editor-in-Chief's judgment of the quality
of the writing, scientific accuracy, timeliness of the topic, and potential interest to readers of the Journal. Authors will be notified
of the editor's decision approximately six to eight weeks after submitting the manuscript and may be asked to revise and resubmit the
manuscript.
Editing of Manuscript after Accepted for Publication:
In consultation with the author(s), the AORN
Journal reserves the right to edit all manuscripts with regard to length, timeliness, and readability consistent with Journal
style. Before publication, authors will receive an edited copy of the manuscript for final approval.
PREPARING
YOUR MANUSCRIPT FOR EES SUBMISSION
Types of Manuscripts
Clinical:
Clinical articles
present new skills or knowledge related to perioperative patient care, provide an empirically or clinically based review of a disease
state and surgical procedure, or analyze the current literature related to a topic. Clinical articles may be written in first person
or third person as appropriate. For more information, refer to the "Suggested
Structure for a Clinical Manuscript".
Management:
Management articles provide concise, up-to-date information
that helps readers understand a perioperative management process, policy, procedure, or issue. Management articles may contain information
about trends in management and the surgical environment, changing policies and regulations, administrative issues, and developments in
clinical practice and technology that affect managers, directors, and supervisors in perioperative settings. Management articles may
be written in first person or third person as appropriate. For more information, refer to the "Suggested Structure for a Management Manuscript".
Original Research:
Research articles report basic,
clinical, or historical research. Research articles should be written in first person. For more information, refer to the "Suggested Structure for a Research Manuscript".
Education:
Education articles
describe perioperative educational practices that are of interest to nurses in academia, nurse educators, mentors, or anyone responsible
for developing educational materials and disseminating information to nursing students, nurses, other perioperative team members, and
patients. Education articles may be either didactic or clinical in nature. Education articles may be written in first person or third
person as appropriate. For more information, refer to the "Suggested
Structure for an Education Manuscript".
Manuscript Components
All manuscripts must be double-spaced
and all pages numbered. Include a short running head on each page. The actual content of the manuscript should not include any author
identifiers (ie, names of individuals, institutions, etc).
The required components of a manuscript are:
-
Cover
Page:
Use this page to introduce your manuscript to the editor and include any specific information you would like the editor
to know.
Title page:
: Include manuscript title and authors' names, credentials, and current professional positions.
Designate a corresponding author and provide mailing address, telephone number, and e-mail address. List any disclosures, including any
financial support from or equity positions in manufacturers or drugs or products mentioned in the manuscript. Provide acknowledgment
of any grant support or other financial assistance received; if the paper has been previously presented, include the meeting name, date,
and place where presented.
Abstract:
Include a bulleted, 100-word informative abstract that follows the manuscript's
outline and summarizes the research results (if applicable).
Key Words:
Upon EES submission, you will be asked to
include up to 5 key words that most closely capture the main concepts of the topic and the intended audience.
Classifications:
Upon EES submission, you will be asked to identify your manuscript's areas of interest and specialization by selecting one or more classifications
from a drop down list.
Your manuscript may also include the following components:
-
Figures
and Tables:
Be sure that all figures, including diagrams, flow charts, line drawings, and photographs, are cited within the
text. Tables should be self-explanatory and not duplicate information in the text. Number tables consecutively in Roman numerals according
to the order of text citation. Provide a brief title for each table.
Figures may be submitted in black and white or in color. Submit
all figures electronically, as separate files (See artwork instructions at http://www.elsevier.com/authorartwork ). TIFF,
EPS, or JPG formats are required (no Word documents or PowerPoint slides for figures or photos). Line art should have a minimum resolution
of 1000 dpi, halftone art (photos) a minimum of 300 dpi, and combination art (line/tone) a minimum of 500 dpi. Color figures should be
submitted in actual size.
In some instances, AORN works with artists to convert an author's rough sketch or artwork description into
a finished illustration to accompany a manuscript. After an author's manuscript is accepted for publication, the author may be contacted
by the editor to discuss possible illustrations.
Permission must be obtained to reproduce previously published illustrative material.
Credits for the reproduced work are included in the figure legend and must include author(s), title, either publisher and city (and country,
if other than US) or periodical name, volume, page, and year. Please refer to the "Permissions and Consents" section for further
information.
Videos:
Video clips that are relevant to an article and enhance the information in the text
may be submitted. When submitting multiple videos, each clip should be saved in a separate file. Concise legends, typed on a separate
page, must accompany each video clip. If the video includes music or other copyrighted material, the author must obtain permission for
its use from the copyright owners and submit a copy of the signed permission form to AORN. If the video includes footage of people, the
author must obtain signed video consents from each identifiable individual. If the article is accepted, the video will be permanently
archived on the AORN Journal web site at http://www.aornjournal.org . Videos will not be accepted separately from
a manuscript that has been rejected.
Video clips must be limited to no more than 5 minutes (and preferably should be 1 to 3 minutes
long) and should not exceed 10 MB in file size. The following video formats will be accepted: MPEG-1 or MPEG-2 (.mpg), MPEG-4 (.mp4),
Microsoft Audio/Video Interface (.avi), Apple QuickTime (.mov), or CompuServe GIF (.gif). Videos should be recorded at the highest possible
quality setting. The Journal can accept only video submissions that meet the Journal's formatting and image quality
requirements. .
Important Note: Before uploading your documents into the EES system, be sure to save each component
of your manuscript as a separate document (eg, title page in MS word, cover page in MS word, photograph in TIFF format, etc). EES uses
these files to create a PDF copy of your entire manuscript submission. For help in submitting your manuscript, an EES tutorial is available
at http://epsupport.elsevier.com/al/12/1/article.aspx?aid=1537&bt=4 . Authors who are unable to provide the file in
this format or who have other circumstances that prevent online submission should contact the Editorial Office at aornjournal@aorn.org
or 1-800-755-2676, ext. 283, to discuss alternate options.
Permission and Consents:
Direct quotations (200 words
or more), tables, illustrations, photographs, or videos from copyrighted material must be accompanied by written permission for their
use from the copyright owner and original author, along with complete information as to source. The credit line should appear in the
figure legend and should be worded according to the copyright holder's specifications. Subject or guardian consent must accompany any
photograph that shows a recognizable likeness of a subject.
To assist you in obtaining permission to use others' works/likeness in
your article, please review the following:
-
Sample
Request for Permission Letter
Obtaining
Photographic Consent
Required Forms
All permission and consent forms need to be received
by the Editorial Office prior to publication. Authors should complete the following forms and fax to the Editorial Office at 1-303-750-3441:
-
Author Responsibility and
Copyright Assignment Form
Conflict
of Interest/Disclosure Form
Tips on Preparing References:
-
All references
should have been published within the last five years unless they are considered classic or they reference historical information.
-
All references should be verified and cited consecutively in the text as superscript numerals that appear in the order cited.
-
The numbered reference list must be typed double-spaced on a separate page appearing at the end of the manuscript.
- Reference
format should conform to that set forth in AMA's Manual of Style, 10th edition.
- Abbreviations of journal names should
conform to those in Index Medicus.
- Name all authors up to and including the sixth author.
- If there are
more than six authors, list the first three authors followed by ", et al."
Examples of References in AMA Format:
•
Journal article
- 1. Walkes JM, Reardon MJ. Status of mitral valve surgery. Curr Opin Cardiol. 2004;19:117-122.
• Book
- 2. Carlos MI, Kasten BL Jr, Goldman MP, Gray LD, Aberg, JA. Infectious Diseases Handbook.
5th ed. Hudson, Ohio: Lexi-Comp Inc; 2003:173-183.
• Chapter in a book
- 3. Porter-O'Grady T. Leadership
development. In: Gullatte MM, ed. Nursing Management: Principles and Practice. Pittsburgh, Pa: Oncology Nursing Society; 2005:49-66.
• Web site
- 4. Institute for Healthcare Improvement. 100k lives campaign: prevent adverse drug
events. Available at: http://www.ihi.org/IHI/Programs/Campaign/Campaign.htm?tabld=2#PreventAdverseDrugEvents. Accessed October 30, 2006.
Resources that are pertinent to the article but are not cited in the text can be listed in a Resources section after the
References using the AMA format.
EDITORIAL POLICIES, DISCLOSURES, AUTHOR RIGHTS, and DEFINTIONS
Copyright
Authors submitting a manuscript do so with the understanding that if it is accepted for publication,
copyright of the article, including the right to reproduce the article in all forms and media, will be assigned exclusively to AORN.
AORN will not refuse any reasonable request by the author for permission to reproduce any of his or her contributions to the Journal.
Each author must sign the
Author
Responsibility and Copyright Assignment Formz
. Fax signed forms to the Editorial Office at 1-303-750-3441 at the time
of submission of the manuscript.
A manuscript is submitted with the understanding that: 1) it has not been published previously,
2) it is being submitted exclusively to the AORN Journal, 3) the content is not fraudulent, 4) the material does not infringe
or violate any copyright agreements or any other personal or proprietary rights, and 5) all financial support for the work described
in the article and any potential conflicts of interest are declared in an acknowledgment.
Authorship
Individuals
claiming authorship should meet all of the following conditions:
- Authors make substantial contributions to conception and design
and/or acquisition of data and/or analysis and interpretation of data;
- Authors participate in drafting the article or revising
it critically for important intellectual content; and
- Authors give final approval of the version to be submitted and any revised
version to be published.
Supporting the study or collecting data does not constitute authorship. Declaring authorship
based solely on position (eg, research supervisor, department head) is not permitted.
Each author should have participated sufficiently
in the work to take public responsibility for appropriate portions of the content. Allowing one's name to appear as an author without
having contributed significantly to the study or adding the name of an individual who has not contributed or who has not agreed to the
work in its current form is considered a breach of appropriate authorship. All contributors who do not meet the criteria for authorship
should be listed in an acknowledgments section.
Disclosure
The AORN Journal complies with the position
of the International Committee of Medical Journal Editors on "Conflict of Interest." Conflict of interest for authors is defined as "financial
and other conflicts of interest that might bias their work" (www.icmje.org).
Authors are responsible for making certain that their final, accepted manuscript and page proofs provide full disclosure of all potential
conflicts of interest (financial or non-financial) and any other pertinent information. All authors must disclose if they or any immediate
family member have within the last five years had any affiliations that they consider to be relevant and important with any organization
that to any author's knowledge has a direct interest, particularly a financial interest, in the subject matter or materials discussed.
Such affiliations include, but are not limited to, employment by an industrial concern, ownership of stock, membership on a standing
committee or board of directors, consultancies, or being publicly associated with a company or its products. Other areas of real or perceived
conflict of interest include the receipt of honoraria, consulting fees, grants, or funds from such corporations or individuals representing
such corporations. Not all relationships represent true conflict of interest. Conflict of interest can exist whether or not an individual
believes that the relationship affects his or her scientific judgment.
We will consider articles written by experts who declare
relationships with companies (eg, accepting research grants, honoraria, or serving as consultants). Such relationships should be disclosed
upon submission of the manuscript and will be noted in the resulting published article.
We reserve the right to refuse to consider
for publication manuscripts which in our sole judgment we believe may be perceived as biased.
Author-Retained Rights
The author(s) understands that she/he retains or is hereby granted (without the need to obtain further permission) rights to use
certain versions of the article for certain scholarly purposes, including the right to use the Pre-print or Accepted Author's
Manuscript for Personal Use, Internal Institutional Use, and for Scholarly Posting; and the Published Journal Article
for Personal Use and Internal Institutional Use. To reproduce any text, figures, tables, or illustrations which are original
to the manuscript in future works of their own, the author(s) must obtain written permission from AORN by contacting the Elsevier Rights
Department at healthpermissions@elsevier.com; telephone: 1-215-239-3804; fax: 1-215-239-3805. Requests also may be completed
online via the Elsevier website at www.elsevier.com/locate/permissions.
Such permission cannot unreasonably be withheld by AORN.
Excluded Rights
The author(s) understands that she/he
may not use or post articles for commercial gain. This restriction includes, but is not limited to, the posting by companies of their
employee-authored works for use by their customers (eg, pharmaceutical companies and physician-prescribers); the commercial exploitation
of the article (such as directly associating advertising with such posting); the charging of fees for document delivery or access; and/or
the systematic distribution to others via e-mail lists or list servers to parties other than known colleagues, whether for a fee or for
free.
Definitions
Accepted Author's Manuscript (AAM)
Author's version of the manuscript of a paper
that has been accepted for publication and which may include any author-incorporated changes suggested through the peer review process.
AAMs should not include, however, other publisher value-added contributions such as formatting, pagination, and copyediting.
Commercial
Purposes
The use or posting of articles for commercial gain including the posting by companies of their employee-authored works
for use by customers of such companies (eg, pharmaceutical companies and physician-prescribers); commercial exploitation such as directly
associating advertising with such posting; the charging of fees for
document delivery or access; or the systematic distribution to others
via e-mail lists or list servers to parties other than known colleagues, whether for a fee or for free.
Internal Institutional
Use
Use by the author's institution for classroom teaching at the institution including distribution of copies, paper or electronic,
and use in coursepacks and courseware programs, and posting on secure Intranet sites for scholarly purposes.
Personal Use
Use by an author in the author's classroom teaching (ie, distribution of paper or electronic copies), distribution of copies to
research colleagues for their personal use, use in a subsequent compilation of the author's works, inclusion in a thesis or dissertation,
preparation of other derivative works such as extending the article to book-length form, or otherwise using or re-using portions or excerpts
in other works with full acknowledgment of the original publication of the article.
Pre-print
Author's own write-up
of research results and analysis that has not been refereed, nor had any other value added to it by a publisher (ie, formatting, copyediting).
Published Journal Article (PJA)
The definitive final record of published research that appears or will appear in the Journal and embodies all value-adding publisher activities including formatting, pagination, and copyediting.
Scholarly
Posting
Postings on open web sites operated by the author or the author's institution for scholarly purposes, or (in connection
with Pre-prints) pre-print servers, provided there is no commercial purpose involved. Deposit in or posting to special subject repositories
(eg, PubMed Central) is permitted only under specific agreements and only consistent with Elsevier's policies concerning such repositories.
Updated July 2009
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